How to manage team folders

Team folders help admins manage team files and folders. You can share team folders with your entire Dropbox team, or with specific groups.

This article will tell you how to manage team folders, access to folders, and your team space.

Learn more about managing file and folder permissions.
 

How to create a team folder

To create a team folder as a team member: 

1. Log in to dropbox.com.
2. Click Create folder.
3. Under Name, enter a name for your new team folder
4. Select whether to share the new team folder with Everyone at [Team name], or only with Specific people.
   • Uncheck the box next to Automatically sync this folder to members’ computers to prevent automatic syncing.
5. Click Create.
6. If you chose to share the folder with specific people, a pop-up window will appear. Enter the names of the groups or individuals you’d like to share the team folder with, then click the dropdown to select whether to give people edit or view-only access. 
   • You can also invite groups to the team folder by entering a group name. Learn how to set up groups. 
7. Click Add.
   • Note: The team folder is only shared with people after you enter their name(s) or email(s) and click Add. If you cancel out of this screen without adding anyone, the team folder won’t be shared with anyone else but you’ll you can still access and manage it in your Dropbox account.
      

How to rename a team folder

Admins can always rename team folders. Depending on your team’s top-level content management setting, team members may also be able to rename team folders they have edit access to. 

To rename a team folder or subfolder:

1. Log in to dropbox.com.
2. Click ☑ (more options) on the right of the folder you’d like to rename.
3. Click Rename. 
4. Enter the new name and press enter on your keyboard.
5. Click Rename.

How to copy or move a team folder

Top-level team folders can't be moved out of the team space or be "nested" within another folder. If you have edit access to a team folder, you can move its subfolders to either another team folder or another subfolder. Subfolders can’t be moved to the top level of the team space.

To copy or move a file or folder that lives in a team folder and paste it in your personal folder:

1. Log in to dropbox.com.
2. Go to the file or folder you want to copy.
3. Hover over the folder and click ☑ (more options).
4. Click Copy or Move.
5. Select your personal folder and click Copy or Move.

How to delete a team folder

To delete a team folder: 

1. Log in to dropbox.com.
2. Navigate to the team folder you’d like to delete. 
3. Click ☑ (more options) next to the team folder.
4. Click Delete.
5. Click Remove again to confirm.

When a team folder is deleted, it gets removed from the team space.

How to add people to team folders and how to remove them

Admins can manage who can add or remove people from a team folder in the admin console. Some team members may also be able to change this setting.

To manage access to a team folder:

1. Log in to dropbox.com with your admin credentials.
2. Click Admin console.
3. Click the dropdown beside Dropbox, under Products.
4. Click Content.
5. Navigate to the folder you’d like to manage.
6. Click ☑ (more options).
7. Select Manage access.
   • Note: You’ll see a list of names and groups of everyone who can access this team folder.
8. Click the dropdown next to the name of the person or group you want to change access for.
   • Select Can edit or Can view from the dropdown to change their permissions.
   • Click Remove, then click Remove again to remove their permissions entirely.
   • Type in the name of a person or group in the search bar, then click Add to add them to the folder.

To manage access for individuals within a team folder:

1. Log in to dropbox.com with your admin credentials.
2. Click Admin console.
3. Click Members.
4. Click Manage access next to the individual you want to modify access for.
5. Check or uncheck team folders to modify access for individual members.
6. For checked team folders, select Can edit or Can view from the dropdown. 
7. Click Apply.

How to move a shared folder into a team folder

Team members and admins may move a shared folder into the team space as long as the following requirements are met:

1. The folder is owned by someone on the same team as the user who's moving it into the team space.
2. The user has edit access to the folder they're trying to move. To check this:
   1. Hover over the folder, click ☑ (more options).
   2. Click Manage permissions.
      • See if the user has Can edit to the right of their name or group.
3. The Manage access setting is set to Folder members. To check this:
   1. Click ☑ (more options).
   2. Hover over ☑ (share).
   3. Select ☑ (share with Dropbox).
   4. Click ☑ (settings).
   5. Click Folder settings.
   6. The dropdown next to Manage access will show you who has access to this folder.
      • Team members who can edit, or Only the owner will be shown.

How to manage the team space for your team

Certain types of admins can control the top-level folders in their team space. Top level folders are the ones that host any sub-folders, and the team space contains personal and team folders.

Learn more about your team space.

How to manage who can create top-level team folders

To manage who can create team folders at the top level of the team space:

1. Log in to dropbox.com with your admin credentials.
2. Click Admin console in the left sidebar.
3. Under Products, click the dropdown to the left of Dropbox.
4. Click Settings.
5. Click Top-level content management.
6. Click the dropdown and select Everyone or Admins only.
   • Note: If this is set to Everyone, all team members will be able to create, rename, move, or delete top-level team folders.

Team members with edit access to the top level of a team space can convert shared folders in their personal space to team folders. They can also convert team folders to normal folders.

How to manage access to a team folder

To manage who can view or edit a team folder:

1. Log in to dropbox.com with your admin credentials.
2. Click Admin console in the left sidebar.
3. Under Products, click the dropdown to the left Dropbox.
4. Click Content.
5. Click ☑ (more options) next to the team folder name.
6. Click Manage access. 
7. Click the dropdown next to a group or user name to change their permissions.
   • Click Can edit to give them edit access.
   • Click Can view to give them view-only access.
   • Click Remove to remove access completely.
      

To manage permissions for a team folder: 

1. Log in to dropbox.com with your admin credentials.
2. Click Admin console in the left sidebar.
3. Under Products, click the dropdown to the left of Dropbox.
4. Click Content.
5. Click ☑ (more options) next to the team folder.
6. Click Manage access.
7. Click ☑ (settings).
8. Click the dropdown next to Manage access and select permissions for the folder:
   • Team members who can edit: Team members with edit access can add or remove people from the folder.
   • Only Team Admins: Team members with edit access can’t add or remove people from the folder.
9. Click Save.

To manage permissions for individual team members within a team folder:

1. Log in to dropbox.com with your admin credentials.
2. Click Admin console in the left sidebar.
3. Click Members.
4. Click Manage access next to the individual you want to modify access for.
5. Check or uncheck team folders to modify access for individual members.
6. For checked team folders, select Can edit or Can view from the dropdown. 
7. Click Apply.

How to create a top-level folder

If you’re an admin, learn how to create a team folder from the admin console. 

How to manage access to top-level folders

To manage access to a folder that’s at the top level of the team space:

1. Log in to dropbox.com with your admin credentials.
2. Click Admin console in the left sidebar.
3. Under Products, click the dropdown to the left of Dropbox.
4. Click Content.
5. Hover over the folder you’d like to manage access to and click ☑ (more options) next to the folder.
6. Select Manage access.
   • Note: You’ll see a list of names and groups of everyone who can access this team folder.
7. Click the dropdown next to the name of the person or group to modify their access.
   • Select Can edit or Can view from the dropdown to change their permissions.
   • Click Remove, then click Remove again to remove their permissions entirely.
   • Type in the name of a person or group in the search bar, then click Add to add them to the folder.

How to access a team member's personal folder

Team admins on Advanced, Business Plus, and Enterprise can access team member’s personal folders using log in as member.

Learn more about personal folders.

To access a team member’s personal folder from the Content page:

1. Log in to dropbox.com with your admin credentials.
2. Click Admin console in the left sidebar.
3. Click Members.
4. Click More to the right of the team member you'd like to sign in as.
5. Click Log in as member.
6. Click Sign in to confirm.
7. When you’re done, click Logged in as [X] in the top right and select Switch back.

Learn more about “log-in-as-member.”